Fred Haas Toyota Country is a high-volume Toyota dealership in Houston looking for a detail-oriented Billing Clerk to join our accounting office. You'll own the accuracy of every deal that moves through the store.
Billing Clerk
Job Responsibilities
Bill retail, lease, and wholesale deals daily in the DMS; post costs, gross, and reserve accurately
Review deal jackets for complete and compliant paperwork: contracts, disclosures, rebate and incentive documentation, trade payoffs, insurance
Verify trade payoff amounts, process payoff checks, and confirm lien releases
Post F&I product sales — service contracts, GAP, maintenance plans — and reconcile to the provider schedules
Maintain and reconcile vehicle receivable, CIT, Inventory, We Owes and related schedules; clear aged items
Work directly with F&I managers and the sales desk to resolve discrepancies before they age
Support title and registration processing, including out-of-state transactions
Assist with month-end close as it relates to deal accounting
What We're Looking For
Prior dealership experience is required — specifically in deal billing, F&I administration, or dealership accounting
Working knowledge of a dealership DMS; Reynolds & Reynolds, CDK, etc.
Understanding of dealership deal structure: front-end and back-end gross, reserve, chargebacks, rebates, and trade payoffs
Strong attention to detail and the discipline to keep schedules clean rather than letting items age
Ability to communicate clearly and professionally with F&I managers, lenders, and customers
Solid Excel skills
High school diploma or equivalent; accounting coursework a plus
Physical Demands
Sit for extended periods while working at a computer
Use a computer, keyboard, calculator, and standard office equipment for most of the workday
Read and review documents and data on screens and paper for long periods
Occasionally stand, walk, bend, and reach
Occasionally lift and carry up to 10 pounds (deal jackets, file boxes, and supplies)
Work mainly in an office setting, with occasional outdoor exposure to heat and weather during lot inventory checks
Work in a fast-paced environment with daily and month-end deadlines
Benefits include medical, vision and dental insurance, 401K retirement savings plan, Vacation time, holiday and sick leave, company paid continuing education and training. Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.